Every file exchange must be recorded in either a Document, Drawing or Model Issue Sheet.
Documents from CAD or BIM software should be prduced as electronic plots in a non editable formats such as either PDF or DWF. These can then be issued and record copies stored Hardcopy for issue should only be produced from the PDF or DWF to ensure duplicate revisions for documentation is not produced.
Title sheets should be in accordance with the guidelines set out in the BS1192 guidance document. Each file must include a unique identifier and contain the requirements as set out in ISO 7200 Technical product documentation – Data fields in title blocks and document headers.
Electronic Plots should include a plot stamp to define date, time and user name to aid indentification and ownership.
Ideally Electronic plots should also be signed to confirm that they have been checked for issue.